Board of Trustees Meeting Agenda
December 9, 2025 - 6:00 PM 
Educational Services Center
1000 West 8th Street, Gillette, WY 

I.  CALL TO ORDER

  • Announcements
  • Roll Call
  • Pledge of Allegiance     

II.  WYOMING SCHOOL BOARD ASSOCIATION AWARDS

  • Dr. Ayers will present the awards received at the annual Wyoming School Board Association conference.

III.  CHAIRMAN LISA DURGIN 

A.   Celebrations

  • Sunflower Elementary Principal Dusty Petz will introduce the winner for the City of Gillette Annual Christmas Pin Contest. 
  • Meadowlark Elementary will celebrate the achievements, cultures, and hard work of their ESL students and program.
  • Thunder Basin High School will celebrate the 2025 State Sports Champions from the fall season. 

B.  Academic Reports

C.  Board Committee Reports 

  • The Board will provide committee reports. 

IV.  REORGANIZATION OF THE BOARD - Wyoming Statutes require annual reorganization of the Board at the first regular meeting in December. 

A.  Election of Officers

  1.  Chairman
  2.  Vice-Chairman
  3.  Treasurer
  4.  Clerk/Assistant Treasurer

B.  Meetings:  Times and Dates

  • Motion to establish the times and dates of board meetings as 6:00 PM on the second and fourth Tuesdays of the month.

C.  Depositories

  • Motion to re-designate as depositories for Campbell County School District the following banks:  ANB Bank, First Interstate Bank, First National Bank, First Northern Bank of Wyoming, US Bank, and Wyoming Government Investment Fund.

D.  Newspaper

  • Motion to establish the Gillette News-Record as the official newspaper for Campbell County School District.

E.  Re-Adoption of Policies

  • Motion to re-adopt the policies contained in the official district policy listing and rescind all old policy determinations as found only in the board meeting minutes.

F.  Legal Counsel

  • Motion to designate Lubnau Law as legal counsel for Campbell County School District through December 31, 2025, and designate Yonkee & Toner, LLP as legal counsel starting January 1, 2026.

G.  Appointments

  • The Chairman will appoint trustees to serve on boards and committees.

H.  Financial Disclosure

  • Trustees will complete the financial disclosure form as required by state statute.

V.  CONSENT AGENDA  - Any member of the Board may request that an item be removed from the consent agenda for discussion.              

A.  Minutes

  • Administration requests approval of minutes for the November 11, 2025, executive session minutes previously provided to the Board. 
B.  Human Resource Actions - Approval is requested for actions taken by the Human Resource Department based on recommendations made by supervisors.
  • Educational Support Personnel
a.  New Hires - Regular
b.  New Hires - Substitutes/Temporaries
c.  Transfers
d.  Resignations
e.  Terminations
f.  Request for Medical Leave of Absence
  • Certified 
a.  Recommendation for Hire
b.  Substitute Teacher New Hires
c.  Extra Duty Recommendations
d.  Extra Duty Resignations
 
C.  Approval of Warrants  - Administration requests ratification of warrants released between the board meetings of November 11, 2025, and December 9, 2025, per the Resolution to Conduct Business adopted November 11, 2025. Administration recommends approval of the current warrants as provided. 

D.  Approval of Bids and Quotes - Administration requests approval of the following bids and quotes:

  1.  Cottonwood Elementary Concrete Improvement Design Services
  2.  Sage Valley Junior High School Accent Window Repairs
  3.  Recluse Elementary Boiler Replacement
  4.  Sale of Fox Park Parcel

E.  Ratification of Bids and Quotes - Administration requests ratification of the following bids and quotes according to the resolution to conduct business adopted November 11, 2025. 

  1.  New Dodge 2500 4x4 Truck for Maintenance Department
  2.  Thunder Basin High School Phase II Flooring Replacement

F.  Approval of Contracts and Agreements - Administration recommends approval of the following contracts and agreements:

  1. Special Education Contract Addendum to WDE 413 with Northeast Wyoming Board of Cooperative Educational Services (BOCES)
  2. Twin Spruce Junior High Student Portrait 26-27 Agreement with Lifetouch
  3. Special Education Related Services Agreement for Students with Disabilities with Heather Gorman Haas
  4. Special Education Related Services Agreement for Students with Disabilities 

G.  Ratified Contracts and Agreements - Administration requests ratification of the following contracts and agreements according to the resolution to conduct business adopted November 11, 2025.

  1. Special Education Related Services Agreement For Students With Disabilities with Live Inspired, LLC

H.  Resolution to Conduct Business 

  • Administration requests the adoption of a resolution to conduct business between the board meetings of December 9, 2025, and January 13, 2026.

I.  Resolution for Reoccurring Operational Charges 

  • Administration requests the adoption of a resolution for reoccurring operational charges between the board meetings of December 9, 2025, and December 8, 2026.

J.  Student Expulsions 

  • Administration requests that Students #17 and #18 be expelled for one calendar year, with early re-admittance under strict probation. 

K.  Surplus Request

  • Administration requests approval for the surplus of items at Little Powder Elementary.

CONSENT AGENDA ENDS

VI.  ASSOCIATE SUPERINTENDENT OF INSTRUCTIONAL SUPPORT - MR. DAVE BARTLETT

A.  Audit Report - Erica Mund with Bennett, Weber & Hermstad, LLP will review the 2024-2025 Comprehensive Annual Financial Report (CAFR), and Mr. Bartlett will ask for approval of the report.

B.  Facility Update

  • Mr. Bartlett will provide a facility update.

VII.  HUMAN RESOURCES MANAGER - MELANIE SYLTE

A.  Administrative Regulation

VIII.  PUBLIC COMMENTS

  • Are there any comments for the good of the order? A response by the board will be based on available information and necessary research.  

IX.  TRUSTEE CELEBRATIONS

X.  EXECUTIVE SESSION

  • The Board will recess for an executive session for the purpose of personnel. 

XI.  ADJOURNMENT