Attendance

To be admitted to kindergarten, a child must have reached the age of five (5) on or before September 15 of the year of desired enrollment. Screening will occur for students turning five (5) between August 1 and September 15, with additional resources and opportunities being provided to improve kindergarten readiness.

To be admitted to the first grade, a child must have reached the age of six (6) on or before August 1 of the year of desired enrollment or September 15 if the child has previously attended kindergarten.

Proof of birth date in the form of a birth certificate or other acceptable proof will be required for initial enrollment.

ADOPTION DATE: May 25, 1976; Revised March 13, 1984; Revised January 12, 1988, Revised January 10, 1994; Editorial Revision October 9, 1995; Reviewed February 12, 2008; Reviewed October 13, 2015; Revised December 8, 2020 LEGAL REFERENCE(S): W.S. 21-4-102, W.S. 21-4-302, and W.S. 21-2-704
CROSS REFERENCE(S): 5030, 5030-R, 5035, 5045, 5045-R, 5070, 5070-R, 5075 (formerly 5123.3)
ADMINISTRATIVE REGULATION:

Campbell County School District maintains high expectations for students regarding attendance as well as achievement. All students enrolled in Campbell County schools are expected to be present for classes unless properly excused.

It Is recognized that student absence from school may be necessary under certain conditions. However, every effort should be made by students, parents, teachers, and administrators to keep absences and tardies to a minimum.  

Student attendance is the responsibility of the parent(s)/guardian(s), and students. Schools and parents must keep each other informed about student absences to ensure that absences are appropriate and properly excused.

ADOPTION DATE: May 25, 1976; Revised July 12, 1988; June 9, 1997; Reviewed June 10, 2008, Revised September 26, 2017; Reviewed October 12, 2021. Reviewed with no changes January 10, 2023
LEGAL REFERENCE(S):
CROSS REFERENCE(S): 5121, 5121-R
ADMINISTRATIVE REGULATION: 5113- R 

In all absences, it is the responsibility of the student’s parent(s)/guardian(s) to communicate with the school regarding student absences. When practical, it is  advisable to let the school know in advance of any planned absences. Campbell County School District recognizes two types of absences: excused and unexcused.

Excuded Absence

An excused absence is one in which the School District, with the knowledge of the parent, excuses the absence. The building principal has authority to assess and decide whether the absence is excused or unexcused. Failure to communicate with the school either during the absence or within two school days after the student returns may result in the absence being recorded as unexcused.

A maximum of 10 total excused absences will be allowed in any one semester. Each absence beyond the 10 total excused absences per semester will be unexcused.

Medical Exceptions

Exceptions will be made upon receiving certification from a competent medical authority stating specific days to be excused from school. A verified family emergency may also qualify as an excused absence.  

In cases of prolonged or chronic illness (more than five consecutive days absent) and prior to the student’s return, the student should provide certification from a competent medical authority stating that the student may return to school. If the parent/guardian is unable to provide certification from the student’s healthcare provider, the student should be assessed by the school nurse to assure that they no longer meet exclusion criteria. Homebound instruction will be considered by the Homebound Coordinator when a referral is provided by a competent medical profession. Depending on the student’s need and circumstances, students may either be instructed by an in-person certified teacher or through temporary virtual learning platform provided by their brick and mortar school.  

Students submitting make-up work due to an excused absence will be permitted to do assigned work without penalty within a reasonable amount of time as established by each school.  

Unexcused Absences

All absences falling into this category are truancies. A student is considered truant (unexcused) when he/she is absent without the knowledge of the parent(s)/guardian(s) and/or school officials, or if the absence cannot otherwise be excused by the building principal and/or District attendance officer. An “F” grade or equivalent may be recorded for each class and activity missed during the student’s truancy.

Truancies

Each building will establish procedures regarding disciplinary action for unexcused absences. The District will establish additional actions for truancies applying differently to compulsory and non-compulsory students.

Following a truancy, the student will be required to have a conference with the building principal or his/her designee. The parents/guardians are to be notified by phone, when possible, and/or by letter, or by the attendance officer, within a reasonable time period of the principal’s/designee’s administering the consequences for the truancy. Interventions will be taken to establish corrective steps to improve the student’s attendance and prevent future truancies.

Any subsequent truancies, the following steps may be taken to resolve attendance issues and address future actions:

• A conference with the truant student, their parents(s)/guardian(s) and appropriate staff
• A registered letter notifying the parents(s)/guardian(s)  

Any compulsory student, having not completed the 10th grade, or reaching 16 years of age, who has accumulated five or more days of truancy in any one school year, may be referred to the Superintendent by the principal or the attendance officer. The Superintendent will schedule a truancy hearing. Upon conclusion of the hearing, the Superintendent may recommend to the Board of Trustees that the student should be classified as habitually truant.  

Any non-compulsory student having completed the 10th grade, or reaching 16 years of age, who has accumulated five or more days of truancy in any one school year may be considered as a continued, willful, disobedient student and as such could be scheduled for an expulsion hearing. The parent(s)/guardian(s), or other person having control or charge of any child under the age of eighteen (18), who has not otherwise notified the district of enrolling their child in a different school district, private school; or homebased educational program; shall be required to meet in person with a school district counselor or administrator to provide the school district with written consent to withdraw their child from school attendance.  

ADOPTION DATE: October 10, 1988; Revised June 9, 1997 (Incorporates former policy 5113.1), Revised July 21, 1999; Revised January 9, 2007; Reviewed June 10, 2008; Minor Revision October 28, 2014; Revised September 26, 2017; Revised January 23, 2018; Revised October 12, 2021; Minor revisions April 26, 2022; Minor revision January 10, 2023
LEGAL REFERENCE(S): W.S. 21-4-101, 102; Rules and Regulations for the School Foundation Program, Chapter 8
CROSS REFERENCE(S): 5113, 5121, 5121-R
ADMINISTRATIVE REGULATION: