Miscellaneous

Wyoming Statute 35-9-505 (b): Applicability; fire and safety drills required in schools; supervision of drills.

In every public and private school in Wyoming, there shall be a fire drill at least once every month. Safety drills may be used in lieu of fire drills if approved by and coordinated with the local fire department, provided fire drills be conducted at each school not less than four (4) times during any one (1) academic year, and further provided the school’s fire alarm is tested at each fire or safety drill. A safety drill includes any organized response to a potential threat to the health and safety of the student population. The school administration shall supervise and administer this subsection and shall determine the types of safety drills appropriate for each school. In localities where a paid fire department is maintained, a fire department member shall be requested to be in attendance at each fire or safety drill conducted within a school for the purpose of instruction and constructive criticism.

Campbell County schools will have a drill every month, based on the above statute. The school district does work with the fire department and other local emergency agencies to conduct drills based on all types of crises. Please contact your principal for more information about the district and school’s crisis management plan. 

Our students have a basic need for safety and security. Any event, which threatens that feeling of safety and security, will be considered a crisis. The possibilities for crisis situations that could impact the District are unlimited. Those include, but may not be limited to, suicide, acts of violence, death, or trauma.

Each school will develop a Crisis Management Plan, which will include actions to:

• prevent crisis situations from occurring,
• deal with the immediate aftermath of crises, and
• provide long-term follow-up for those affected by crises.

ADOPTION DATE: July 28, 1992; Reviewed September 27, 1993; Revised September 24, 2002; Revised May 13, 2008; Revised August 1, 2017
LEGAL REFERENCE(S):
CROSS REFERENCE(S): 5105, 5105-R, 5250
ADMINISTRATIVE REGULATION: 5107-R 

Building Level Teams

Regulation 5107-R In each school, a building level team will develop a crisis management plan to deal with prevention, crisis aftermath and long-term follow-up. The building team will be composed of building staff. Members of the team should have an interest in crisis management, be willing to serve, and have the time and flexibility to be trained and to respond in crisis situations.

The suggested chair of the building team is the building principal. Other suggested members of building teams include counselors, teachers, psychologists, social workers, nurses, members of alcohol and drug abuse preventions teams, and clerical staff.

All team members will serve as liaisons with specified groups within the school and community. Team members will be responsible for the following: Law enforcement, medical, students, parents, public information, clergy, and mental health agencies.

ADOPTION DATE: July 28, 1992; Reviewed September 27, 1993; Revised September 24, 2002; Revised May 13, 2008; Revised August 1, 2017
LEGAL REFERENCE(S):
CROSS REFERENCE(S): 5105, 5105-R, 5107, 5250
ADMINISTRATIVE REGULATION:  

The Campbell County School District Board of Trustees believes parent participation in the affairs of the school is essential. The District will encourage parent involvement to improve the quality of education for students.

This policy will be maintained in with the Every Student Succeeds Act.

The District will:

• Offer programs and activities to involve parents and family members, and seek meaningful consultation with parents.  
• Provide support to schools in implementing effective parent involvement programs that focus on improving student academic achievement.
• Offer assistance to parents in understanding the education system and the state standards, and how to support their children’s achievement.
• Provide materials and training to help parents work with their children.
• Educate teachers and other school staff, including school leaders, in how to engage families effectively.
• Coordinate with other federal and state programs, including preschool programs. • Give parents information in a format and language they can understand.
• Provide reasonable support that parents may request.  

Campbell County School District encourages and welcomes the parents of our students to visit schools, participate in activities, and communicate with staff on a regular basis.

ADOPTION DATE: Draft July 9, 1998; Adopted August 24, 1998; Revised May 27, 2003; Reviewed Without Revision February 22, 2005; Revised October 27, 2020
LEGAL REFERENCES: Every Student Succeeds Act
CROSS REFERENCE:
ADMINISTRATIVE REGULATION: 

Students will be outside during cold weather. Please make sure your children are dressed in warm clothing. Boots, gloves, hats, and coats help your children to be more comfortable. Appropriate footwear should be worn in wet or snowy weather.

Elementary students will not go outside in extreme weather conditions. Extreme weather will be defined as when the temperature or temperature with wind chill is below 0̊. Factors that may be taken into consideration are wind chill, precipitation, playground exposure, and length of recess.

Requests for students to stay in at recess because of illness will require a written request from the parent/guardian stating the reason. This request will be honored for one day. Additional days may require an excuse from a physician or the school nurse.

If a blizzard occurs, schools may be closed. Parents should assume buses are running normally and schools are open as scheduled unless they receive a message from a district administrator via a mass communication system via telephone, text message, email, or hear announcements to the contrary on the radio.

Administrators may notify parents of school closures and other emergencies through recorded messages facilitated through the mass communication system, which distributes information to parents via telephone, text message, and/or e-mail. Inclement weather decisions are generally made between 5:30 and 6:00 a.m.  

The Board of Trustees recognizes that emergencies will occur and directs the Superintendent to formulate procedures and regulations to follow in such emergencies. A copy of these regulations and procedures will be distributed to all schools, and these will be followed in the event that early dismissal or the closing of school is necessary. The Superintendent or designee is to use good judgment in making such decisions.

In the event school closure causes the number of days of school to fall below the state requirement, make-up days will be added to the school calendar.

ADOPTION DATE: May 25, 1976; Reviewed September 27, 2011; Revised October 9, 2018
LEGAL REFERENCE(S):
CROSS REFERENCE(S):
ADMINISTRATIVE REGULATION: 6114-R 

The following alternate procedures will be used depending on the location and severity of foul weather. Reasonable efforts will be made to notify the public of the specific procedure being used.

1. Alternate busing - School held as scheduled with selected routes altered by either one or two hours, depending on the route.
2. Selected route cancellations-  School held as scheduled but selected rural routes canceled - parents may transport students but are not encouraged to do so.
3. Selected school closures.
4. Countywide school closure.

ADOPTION DATE: January 14, 2003; Editorial changes September 27, 2011; Revised October 9, 2018
LEGAL REFERENCE(S):
CROSS REFERENCE(S): 6114
ADMINISTRATIVE REGULATION: 

Campbell County School District is committed to:

• Participation in the National School Lunch Program, Policy 5410
• Utilization of commodities offered by the U. S. Department of Agriculture,
• Provision of a free and reduced-price meal program for students under its jurisdiction who meet eligibility requirements, and
• Participation in other appropriate food programs, which may become available.

In accordance with free and reduced-price meal guidelines and the wishes of the Board of Trustees, no child who meets the eligibility criteria for such benefits will be denied simply because proper application has not been received from the student’s parent(s)/guardian(s). School officials may complete an application for a student known to be eligible if the household fails to apply as allowable and in accordance with federal requirements regarding the determination of eligibility for free and reduced price meals in the National School Lunch Program and the School Breakfast Program.

ADOPTION DATE: August 24, 1976; Draft Revision 12/14/95 (Formerly Policy No. 5146.1); Revised January 11, 2011; Reviewed with no changes December 12, 2017
LEGAL REFERENCES:
CROSS REFERENCE:
ADMINISTRATIVE REGULATION:  

The Campbell County School District Nutrition Services Department strives to be financially self-sufficient.  Unpaid charges could affect the ability of the program to support itself.  The purpose of this policy is to establish consistent meal account procedures throughout the District.  The goals of this policy are:

• To ensure all students have a healthy meal, and no child goes hungry.
• To treat all students with dignity and confidentiality in the serving line regarding meal accounts.
• To support positive and clear communication among staff, administrators, students, and parents/guardians.
• To establish fair practices that can be used throughout the district.
• To encourage parents/guardians to assume the responsibility of meal payments, and to promote the self-responsibility of the student.
• To establish a consistent practice regarding charges and collection of charges.

ADOPTION DATE: May 23, 2017; Reviewed December 13, 2022
LEGAL REFERENCE(S):  W.S. 21-4-308
CROSS REFERENCE(S):  5410 School Meal Programs, 5415-R, Unpaid Student Meal Debt
ADMINISTRATION REGULATION: 5415-R 

All students will receive a Personal Identification Number (PIN), which will remain the same as long as they are an enrolled student. Students must use their PIN numbers when purchasing any items from the cafeteria. All students can prepay for their meals by depositing cash or check into their accounts. Prepayments are accepted daily at the school or online using credit or debit cards. Online payments could take up to 24 hours before they arrive in a student’s account.

All parents/guardians will have the right to apply for meal assistance from the National School Lunch Program. For all newly enrolled students in Campbell County School District, there is a four-day grace period to allow the processing of a meal eligibility application.

• If the parent/guardian application for free meal status is approved, the balance owed for unpaid meals during the grace period shall be forgiven.
• If the application for reduced meal status is approved, the balance for unpaid meals shall be recalculated at the reduced meal rate, with payment due within ten calendar days of written notification to the parent/guardian.
• If the student’s application is not approved, the balance for prior purchased meals in the grace period is the responsibility of the parent/guardian.

Eligibility Status

Eligibility status for District students taking part in the lunch program is categorized into three areas: paying, reduced price, and free. An explanation of each is below.

Paying Status: Students who do not qualify for free or reduced-priced meals are considered paying students. Paying students are expected to pay for all meals at the time of sale or on credit as allowed by policy. The District must provide a meal if they have money in hand to pay for the current meal regardless of any account balance. The District does have the right to refuse to serve them a reimbursable meal if these students have reached the charge limit, an alternative meal will be offered. A reimbursable meal is defined as a meal in which five components are offered— milk, fruit, vegetable, meat (or an approved meat alternate like beans, yogurt, or cheese), and grain. For a meal to be reimbursable, students must choose three full portions of the five, with at least one choice being a fruit or vegetable.

Reduced Price: Students may qualify by making application to receive school meals for a reduced price if the household income meets eligibility requirements set by the  United States Department of Agriculture (USDA). Students receiving reduced-price meals are expected to take a reimbursable meal and pay for all meals purchased at the time of sale or on credit as allowed by the District. These students must always be provided a meal, even if the student owes money. Children whose families have an income between 130185% federal poverty level can qualify for reduced-price meals.

Free: Students may be eligible to receive free school meals and may qualify by making application. These students must always be provided a reimbursable meal even if the student owes money. Children whose families have income at or below 130% of the federal poverty level can qualify for free meals.

Allowable School Meal Charges: Any District student who does not have money to pay for their meals will be allowed to charge the District cost of five lunches. Snacks and drinks will not be allowed to be charged.

Resolution: The following resolutions may be made to be proactive in parent notification in an effort to control balances.

• School contacts will be made to the parent/guardian of a student who has a negative meal account.
• Low balance notices will be provided prior to students needing to charge meals.
• Notify and/or work with principals and school counselors to understand the student and parent’s situation and if a free/reduced price application is needed.

School personnel cannot deny a current meal to pay for a past-due account. When a student reaches their maximum charge limit, schools may use an Angel Fund (i.e., Thank Heaven for Kids) to pay for meals. The number of times an Angel Fund can be used to pay for meals is a building principal decision. If a student has exceeded the school Angel Fund limits, an alternative meal of a cheese sandwich and a milk will be offered. These meals are not allowed to be reimbursable but still provide the child with adequate servings of protein, whole grains, vitamins, and minerals. Food used for alternate meals must come from funding (general funds, donation) other than the non-profit school food service account.

Collection

Parents will be responsible for paying for student’s meals and any charges incurred prior to submission of an application for free and reduced lunch, if applicable.

Campbell County School District may, if it is unable to collect the delinquent meal charge, turn the matter over to a collection agency to pursue collection and/or refuse to award the student credit until the unpaid charge is paid, in accordance with state statute. If it is determined after six (6) months of efforts to collect delinquent accounts that it will not be paid, the district may consider it a bad debt and treat it as an operating loss. Documentation of collection efforts shall be maintained. A journal entry will occur from general funds to the federal school lunch fund at the end of the school year once a student meal debt is determined uncollectible by the district.

Notification

The District will provide a copy of this policy and regulation via the student handbook to all student households at the beginning of each school year. Transfer students will receive a copy of this policy and regulation via the student handbook.

ADOPTION DATE: May 23, 2017; Minor Revisions December 13, 2022 LEGAL; Minor revisions September 26, 2023; Minor Revisions February 27, 2024
REFERENCE(S): W.S. 21--308
CROSS REFERENCE(S): 5410 School Meal Programs, Policy 5415, Unpaid Student Meal Debt 

The junior high schools in Campbell County School District operate under a closed campus plan. Students in those schools must stay at school during lunch periods with one exception: The school principal may grant a lunch period pass to any student who lives close enough to the school to get home for lunch and back to school within the allotted lunch period time. Parents must make a written request to the principal for their child’s lunch pass.

ADOPTION DATE: February 23, 1983; Revised January 10, 1994; Reviewed with no changes January 11, 2011; Reviewed with no changes December 12, 2017
LEGAL REFERENCE(S):  
CROSS REFERENCE(S): (formerly 5146)
ADMINISTRATIVE REGULATION(S):   

Students, who have credit remaining in the School Lunch Fund account when they leave Campbell County School District, or after the last day of an academic year, are entitled to full refunds. When possible, refunds will be issued by the school on the last day of attendance. Credits not refunded at the end of the school year may be refunded by check or carried over to the next school year as a credit in the student’s account.

For students who leave during the school year without requesting a refund, a check will automatically be processed and sent to the parent or guardian’s last known address.

All checks, which have not been cashed or are undeliverable, will be voided after a 12-month period and the funds forwarded to the Office of the State Treasurer, Unclaimed Property Division.

ADOPTION DATE: July 9, 1991; Reviewed September 11, 1995; Revised April 28, 1997; Editorial Revision September 13, 2005; Reviewed with no changes October 14, 2014
LEGAL REFERENCE(S): W.S. 34-24-113, W.S. 34-24-118; W.S. 21-13-103
CROSS REFERENCE(S):
ADMINISTRATIVE REGULATION: