Technology

Technology - 7100

The District supports the positive and productive use of technology. Our purpose in providing technology is to advance educational excellence in schools by providing a digital environment that promotes creativity, collaboration, innovation, and communication. It is important to recognize that access to information can result in tremendous advantages, but it can also create new responsibilities of which students and staff should be aware.

Technology use is a privilege, not a right. Administrative Regulation 7100-R Section 3, Technology Acceptable Use, will govern the use of technology devices, digital resources, and network infrastructure. It is enacted to provide the parents, students, and staff of the District with a statement of purpose and explanation of the use of technology within the District’s learning community. It is to be read and signed before accessing technology resources in the District.

Because information technology is constantly changing, not all circumstances can be anticipated or addressed in this policy. All users are expected to understand and comply with both the “letter” and the “spirit” of this policy and show good judgment in their use of these resources.

DEFINITIONS

DEFINITIONS

Technology: May include the devices, digital resources, and network infrastructure used within the District. This could include but is not limited to the District network, the Internet, Google Apps for Education, Artificial Intelligence (AI) platforms, email, hardware, software, printers, peripheral devices, individual computer devices, and web enabled devices.
Information technology: Includes Internet access, blogging, podcasting, email, published and non-published documents, and various forms of multimedia technology.
Educational use: A use supporting communication, research, and learning
Devices: Includes District owned/leased devices, staff owned devices, and student owned devices.
COPPA (Children's Online Privacy Protection Act): A law created to protect the privacy of children under 13.
CIPA (Children's Internet Protection Act): A law requiring K-12 schools and libraries in the United States to use Internet filters and implement other measures to protect children from harmful online content as a condition for federal funding.
Digital Citizenship: The norms of appropriate, responsible behavior with regard to technology use.
Social Media: Online services and tools used for publishing, sharing and discussing information. Social media is any form of online publication or presence allowing interactive communication.

ADOPTION DATE: Adopted May 11, 2021, and rescinded Policy 3710, Network Security; and Policy and Administrative Regulation 4510, Technology: Security, Sharing of Resources, and Technology Acceptable Use; Revised January 13, 2026

LEGAL REFERENCE(S): Children's Online Privacy Protection Act (COPPA), Children’s Internet Protection Act, 47 U.S.C. §254 (CIPA); The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) and International Standards Organization (ISO 27002).

CROSS REFERENCE(S): 4374, 4675, 5147, 5276, 5330, 7200, and all sections under 7200-R;

ADMINISTRATIVE REGULATION: 7100-R Technology Sections 1, 2, and 3

ADMINISTRATIVE FORMS: 7100 Form, Student Technology Acceptable Use Agreement, and 7100 Form, Staff Technology Acceptable Use Agreement

Technology - 7100-R

Student Resource Access - Section 1

Google Workspace for Education is a free, web-based suite of programs available for staff and students in Campbell County School District. Google Workspace for Education provides our students with practice in using current technology applications and tools to communicate, collaborate, create, and apply critical thinking.

Every student will be provided a username and password, providing access to Google Services.

All District students will have access to the following services:

Google Apps Core Services e.g. word processing, drawing, presentation programs, forms spreadsheet programs, Google Maps, Google Translate, YouTube (limited by CCSD policy and as approved by CCSD teachers), and other integrated tools for learning.
Grades 7-12 will additionally have access to Google Mail. In the event parents do not want their secondary students to have access to Google Mail, they must contact their school administrator to discuss their concerns.

A list of District approved Apps for Google, Apple, and Chromebook devices are available for review at the educational technology department.

Schoology is the District’s Learning Management System utilized by schools and course teachers to provide a centralized product allowing administrators, students, and guardians to access educational resources, communication, and outcomes of the learning environment. All students will have an account with a username and password. Internal communication will be managed to allow students and guardians to communicate with the classroom teacher but not with other members of the system.

The District permits students to use approved Artificial Intelligence (AI) tools to enhance learning and practice skills, not to replace the student’s own effort or critical thinking. All AI tools must be age-appropriate and used under the guidance of a teacher. To protect student privacy, only AI tools that have been officially vetted and approved, which guarantee that student data is not used to train the AI mode and comply with all applicable privacy laws (e.g. FERPA, COPPA) may be used.

ADOPTION DATE: May 11, 2021; Revised June 9, 2026

CROSS REFERENCE(S): 4374, 4675, 5147, 5276, 5330, 7100, 7200, and all sections under 7200-R.

ADMINISTATIVE REGULATION: 7100-R, Technology Sections 2 and 3

ADMINISTRATIVE FORMS: 7100 Form, Student Technology Acceptable Use Agreement, and 7100 Form, Staff Technology Acceptable Use Agreement

Filtering and Monitoring - Section 2

Expectation of Privacy

At any time and without prior notice, Campbell County School District (CCSD) reserves the right to monitor, inspect, copy, review, and store any and all usage of technology devices, digital resources, and network infrastructure, along with information technology and any information sent or received in connection with this usage. Staff and students should not have any expectation of privacy regarding such materials.

Content Filtering - Best Intent to Protect

The District’s intent is to provide safe digital environments for learners, and to instill safe practices and habits among the learning community. The District uses software designed to block access to certain sites and filter content as required by law. The District is aware that not all inappropriate information can be filtered and will make an effort to correct any known gaps in the filtering of information without unduly inhibiting the educational use of age appropriate content by staff and students. Users will inform teachers or administrators of any inadvertent access to inappropriate material so the filtering profile can be modified. CCSD educates students about appropriate online behavior. Digital citizenship is taught in elementary classes and secondary health classes.

Monitoring

The District monitors the use of its network to protect the integrity and optimal operation of all computer and system networks. There is no expectation of privacy related to information stored and transmitted over the District network. The information on the network in general files and email is not private and is subject to review.

The District will cooperate with copyright protection agencies investigating copyright infringement by users on our systems.

Technicians and computer system administrators have full access rights to the storage devices they manage as part of their duties. Routine maintenance and monitoring of the system could lead to the discovery that a user has or is violating District policies, state laws, or federal laws. Search of particular files of a user could be conducted if there was reasonable suspicion that a user has violated the law or Campbell County School District policies.

ADOPTION DATE: May 11, 2021 LEGAL REFERENCE(S): Children's Online Privacy Protection Act (COPPA), Children’s Internet Protection Act, 47 U.S.C. §254 (CIPA); The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) and International Standards Organization (ISO 27002).
CROSS REFERENCE(S): 4374, 4675, 5147, 5276, 5330, 7100, 7200, and all sections under 7200-R.
ADMINISTATIVE REGULATION: 7100-R, Technology Sections 1 and 3
ADMINISTRATIVE FORMS: 7100 Form, Student Technology Acceptable Use Agreement 7100 Form, Staff Technology Acceptable Use Agreement

Technology Acceptable Use - Section 3

Responsible Use of Technology Resources

District students and staff will:

Demonstrate safe, legal, and responsible use of digital information and technology;
Demonstrate a positive attitude toward using technology supporting collaboration, learning, and productivity; and
Demonstrate elements of digital citizenship.

The Technology Acceptable Use Agreement will be signed by students upon initial enrollment in the District and annually thereafter. Staff will sign the form upon initial hire and annually thereafter.

Unacceptable Uses of Technology Resources

Inappropriate technology use includes but is not limited to:

Violating any federal or state law, local regulation, or District policy (CIPA and COPPA);
Using obscene language and content;
Harassing, insulting, or bullying others; or sexual harassment posting of private or personal information about another person (See Policy 4374, Title IX Sexual Harassment; and Policy 5276 and Administrative Regulation 5276-R, Bullying);
Interfering with the normal functioning of devices, computer systems, or computer networks;
Intentionally wasting limited network or bandwidth resources;
Damage, theft, vandalism, or any malicious attempt to harm or destroy hardware, data of another user, Internet, or any agencies or other networks connected to the Internet (this includes, but is not limited to, the uploading or creation of computer viruses, malware and/or the intentional removal of District-installed software);
“Hacking” or unauthorized access in an attempt to gain access to restricted files, other devices, or computer systems;
Uploading any harmful form of programming, bypassing filters, installing any type of server, aliasing/spoofing, peer-to-peer networking, or remote-control software;
Accessing dangerous information that, if acted upon, could cause damage or danger to others;
Accessing, modifying, or deleting digital information that belongs to others;
Possessing and/or distributing any tools which can be used for malicious purposes;
Intentional viewing, downloading or distribution of inappropriate, offensive, materials, including but not limited to: inappropriate music files, movies, images, or other media; and
Downloading to District devices any personally owned apps and/or software.
Unauthorized access, use, or generation of content by AI tools or services that violate federal or state law, local regulation, or District policy, including but not limited to academic dishonesty, harassment, or the creation/distribution of misleading, fraudulent, malicious or inappropriate content.

Digital Citizenship

The District’s overall code of conduct applies to the use of digital tools for all purposes. When online, users should work towards creating a positive online presence, and they are expected to abide by the generally accepted rules of network etiquette. These rules include but are not limited to the following:

Users will be polite.
Users will use appropriate language. Verbal or written language that is considered inappropriate in the classroom is also inappropriate in all uses of technology.
Users will comply with District Policy 4675 and Administrative Regulation 4675-R, Copyright.
Student users will not reveal personal addresses, phone numbers, or any other personal information, for themselves or others.
Staff users will not reveal personal addresses, phone numbers, or any other personal information, for students, or colleagues.
Users will not give their username or password to any other person, or use the username or password of someone else to access any part of the system.

Digital-Age Communication and Collaboration Tools

Communication and collaboration tools are online applications, services, and practices that allow users to connect to each other and create, share, and collaborate on content. When using the tools, users must abide by the guidelines established within Digital Citizenship and support the educational mission and instructional program of the District.

Digital-age communication and collaboration tools are not guaranteed to be private. All communication and collaboration tools must be used appropriately. Account holders will be held responsible at all times for the proper use of accounts, and the District may suspend or revoke access if rules are violated. Content relating to or in support of illegal activities will be reported to authorities.

Inappropriate use of communication and collaboration tools includes but is not limited to:

Threats to harm a person or property;
Obscene, offensive, crude, or indecent communications;
Anonymous posts;
Insults or slanders;
Violations or other’s privacy;
Blackmails or demands placed on someone;
Promotion of illegal activity;
Abuse or harassment of another person;
Political messages;
Promotion of the sale of goods or services for personal gain;
Irrelevant or inappropriate messages sent to a large number of recipients; and
Dissemination of content, including audio, video, or images that have been digitally altered or generated using AI for the purpose of ill intent.

Students may participate in District approved digital-age communication, social media and collaboration tools related to curricular projects or school activities. See Policy 5330 and Administrative Regulation 5330-R, Student Use of Electronic and Recording Devices.

As part of Digital Citizenship training, student password requirements will be as follows:

Grades JK-6 – Passwords will be established and managed by the District.
Grades 7-8 – Passwords can be created by students with District support
Grades 9-12 – Passwords are required to be changed by students annually

Student Images and Products for Educational Use

The District through the use of technology provides students with enriching and innovative opportunities. As the audience we communicate with expands, students may have the opportunity to have their photograph, video, recording, and/or student digital projects shared or published on websites and other media, or through the District.

Unless otherwise noted in Student Policy 5147-Student Records, the following will apply:

No portrait style photographs or photographs containing personal identifiers will be allowed.
Students’ last names are never published.
Students’ home addresses, email addresses, or phone numbers are never published.

ADOPTION DATE: May 11, 2021; Revised January 13, 2026

CROSS REFERENCE(S): 4374, 4675, 5147, 5276, 5330, 7100, 7200, and all sections under 7200-R.

ADMINISTRATIVE REGULATION: 7100-R, Technology Sections 1 and 2

ADMINISTRATIVE FORMS: 7100 Form, Student Technology Acceptable Use Agreement, and 7100 Form, Staff Technology Acceptable Use Agreement

Student Use of Electronic and Recording Devices - 5330

Scope

These guidelines apply to individual students and to any electronic recording device, including, but not limited to, cellular telephones, digital cameras, stand-alone video cameras, Internet accessible webcams, video recorders, audio recorders, personal laptop computers, handhelds, portable music players, unauthorized calculators, unauthorized electronic dictionaries, personal digital assistants, and software designed to monitor computer use by a specific user.

Existing Policies and Practices

Use of these devices and application of these guidelines must comply with existing district policies and practices.

Acceptable Uses

Use of electronic recording devices to facilitate specific instructional and administrative services is permitted based on established policies and practices. Such uses include, but are not limited to, district publications, athletic programs, and theatrical productions.

Specific district venues or events may have additional guidelines for use of electronic devices. It is the responsibility of the owner/sponsor to notify attendees of any restrictions that may apply (e.g., athletics, recreational sports, Cam-Plex Events Center, etc).

Absent approved policies, standards, guidelines, and procedures to the contrary for such authorized services, the guidelines below should be followed.

Expectation of Privacy

Taking photos or making audio or video recordings without permission in any context in which the person has a reasonable expectation of privacy such as private offices, restrooms, changing rooms, labs, classrooms, and conference rooms is prohibited. Only persons authorized by the building administrator will be allowed to photograph or record in restricted areas for specific purposes. These persons might include media or yearbook photojournalists.

It is also not acceptable to publish pictures or recordings taken in an inappropriate situation or generated using AI or other electronic platforms. In other words, a picture or recording taken under prohibited conditions is also prohibited from being published. This includes pictures taken off district property and brought to the district for distribution. Transmission on the Internet constitutes publication. Additionally, all media transmitted are subject to all applicable policies and laws, including copyright, as is any other digital document. The use of electronic devices to transmit or record images or conversations without explicit permission and acknowledgment of all parties is prohibited. Exceptions for law enforcement purposes may be granted. Any other exceptions must comply with applicable policies and laws and be approved by the Superintendent or designee.

Use in Classes, Exams, and Meetings

During classes, exams, or meetings, electronic communication devices (e.g., cell phones, pagers, handhelds, etc.) shall not be used without permission. Exceptions may be made in an emergency or other unusual circumstance or for an educational reason or exception. When use of electronic devices is necessary arrangements should be made in advance, when feasible, with the instructor or meeting sponsor. It is up to the instructor, sponsor, or leader to inform participants of specific prohibitions or allowances prior to the start of the class or meeting.

Electronic devices may be used to record a lecture, presentation, interview, or similar activity with prior permission of the individual being recorded. This permission does not extend to others who may be present. Written permission must be obtained prior to recording or transmitting someone's image or speech over the airwaves, on the web, as part of a class assignment, or any district-sponsored activity or program. Absence of permission may constitute a copyright violation.

A student may be found to have engaged in academic dishonesty if he or she uses an unauthorized electronic device, materials, or Artificial Intelligence (AI) software/tools to transmit or record answers, questions, assignments, or other materials used or intended to be used to evaluate academic performance.

Violations

Violation of this policy may result in access privileges being revoked, and students may be subject to appropriate legal action. In addition, as a student, any violation of this policy may be considered willful disobedience and defiance of the authority of school personnel and may result in disciplinary action to include suspension or expulsion, as determined by district administration.

ADOPTION DATE: January 24, 2006; Revised April 12, 2011; Revised October 10, 2017; Revised January 13, 2026

LEGAL REFERENCE(S):

CROSS REFERENCE(S): 7100, 5276

ADMINISTRATIVE REGULATION:

Student Cell Phone and Smart Devices - 5340

Pursuant to W.S. 21-3-110(a)(xlv), the District will adopt rules and regulations governing student use of personal cell phones and smart devices. Such devices include, but are not limited to, smart watches, smart glasses, and other electronic communication or transmitting devices. This policy applies to all use on District property during the instructional day and is subject to the terms set forth herein and any additional rules and regulations adopted by the Board of Trustees.

ADOPTION DATE: June 9, 2026

LEGAL REFERENCE(S): W.S. 21-3-110(a)(xlv)

CROSS REFERENCE(S): 5330, 5276, 5276-R, 7100, 7100-R Section 3

ADMINISTRATIVE REGULATION: 5340 R

Student Cell Phone and Smart Devices - 5340-R

Definitions

For the purpose of this regulation, the following definitions will be used:

“Instructional Day” means the time from the official start of classroom instruction until the official dismissal of students at the end of the school day, which may be marked by the school’s first bell and last bell (“Bell to Bell”), including a structured or unstructured learning experience, recess, lunch period, and time between classes on school premises.

“Class Period” means the entire time allotted for instruction of an individual class at the high school level, which begins at the time the bell rings for a class to begin until the final bell for the class to be dismissed.

“Cell Phone, Smart Device or Personal Electronic Communication Device” means a personal portable electronic device capable of communication by voice, text, images or other data with one or more other parties or devices, capable of connection to a smartphone or other device, the internet, or a cellular or wireless fidelity network, including a smart phone, cell phone, Bluetooth-enabled device, earbuds, tablet, smartwatch or other wearable device, and gaming device.

Purpose

The purpose of this regulation is to establish clear expectations for the appropriate use of cell phones and smart devices by students in order to:

Maintain an effective learning environment
Minimize disruptions during instructional time
Promote student responsibility
Ensure compliance with state law and Board policy

Scope

This regulation applies to all students during the instructional day, including school-sponsored activities unless otherwise specified.

Smart Glasses are strictly prohibited.

Devices covered under this policy include, but are not limited to:

Personal Cell phones
Smart watches
Any Non-District issued electronic device capable of transmitting or receiving communication

Exceptions may be granted only for documented medical or educational purposes and must be approved in advance by school administration. Please consult with the school nurse and/or school administration regarding the documentation required to request an exception.

Failure to comply with this expectation will result in disciplinary action consistent with District policy and school procedures.

The District is not responsible for loss, theft, or damage to personal electronic devices brought onto District property. Families concerned about loss or damage of student personal electronic devices should not send them to school with students.

General Expectations for Cell Phones and Smart Devices (K-12)

To support a focused and distraction-free learning environment, the district regulates student use of personal electronic devices as follows:

Grades K–6: Cell phones, smartwatches, and other electronic communication devices are prohibited from the time of arrival on District property until final dismissal.
Grades 7-8: Cell phones, smartwatches, and other electronic communication devices are prohibited for the entire instructional day. Wright Junior-Senior High School students will operate under Grades 9-12 expectations.
Grades 9–12: Cell phones, smartwatches, and other electronic communication devices are prohibited for the entirety of each class period.

Students who bring such devices to school must ensure they are powered off and stored in backpacks or another school designated location at all times outside of allowable use for each designated grade level.

Enforcement and Consequences

Violations of this policy will result in disciplinary action consistent with District procedures, which may include but not limited to:

Verbal warning
Confiscation of the device
Parent/guardian notification
Loss of device privileges
Additional disciplinary measures as outlined in the Student Handbook

A student’s refusal to comply with turning over a personal electronic communication device is considered non-compliance and will result in additional discipline.

Repeated violations will result in progressive discipline.

Administrative Authority

School administrators are authorized to:

Establish building-level procedures consistent with this policy and regulation
Temporarily restrict or expand device use based on instructional or safety needs
Confiscate devices when policy violations occur

Communication with Parents:

Students may contact the student's parent or authorized caregiver during the school day if needed by using a school telephone made available to the student.

Public Communication:

Policy 5340 and 5340-R will be published in student and personnel handbooks and posted on the District website
Policy 5340 and 5340-R will be discussed with all students at the beginning of the school year to ensure all students are aware of the expectations and consequences.
Policy 5340 and 5340-R will be referenced in school communication with parents and authorized caregivers at the beginning of each school year.

Outside Instructional Day

Access Not Allowed: All personal electronic communication devices will be securely stowed away and inaccessible to students during the following school-related activities.
- Elementary Field Trips
  - Including the bus ride to and from field trips
Access Allowed: All personal electronic communication devices will not be required to be securely stowed away and inaccessible to students during the following school-related activities.
- Bus rides to and from home
- Before the official start of instructional time, which may be marked by the school’s first bell in Grades 7-12
- After the official end of instructional time, which may be marked by the school’s last bell in Grades 7-12
- Field Trips for junior high and high school
- School sponsored extra-curricular events and activities
- School dances

Inside Instructional Day (Wright Junior-Senior High School and Grades 9-12 only):

Access Allowed: All personal electronic communication devices will not be required to be securely stowed away and inaccessible to students during the following:
- Passing periods
- Lunch

ADOPTION DATE: June 9, 2026; Minor Revision July 21, 2026

LEGAL REFERENCE(S): W.S. 21-3-110(a)(xlv)

CROSS REFERENCE(S): 5330, 5276, 5276-R, 7100, 7100-R Section 3